Procedure Guidance

  • OSP Deadlines

    Standard Non-Standard Very Large
    Notify OSP 10 Working Days 20 Working Days 2 Months+
    Budget Finalization 5 Working Days 10 Working Days 1 Month
    Final Documents 5 Working Days 5 Working Days 10 Working Days
    Final Technical Section and Certifications (including Cayuse routing) 2 Working Days 2 Working Days 5 Working Days

    The Deadline Calculator can be used to determine when your proposal information/documentation is due.

    VCR Cost Share/IDC Waiver Policy

    Request for Exception to Policy to Submit a Proposal

    ETP Determination Chart by Appointment Type

    Instrumentation Partial Sales Tax Exemption Policy

  • GrantForward Extramural Funding Search Engine

    The Office of Research Development has acquired a campus-wide subscription to GrantForward, a search enginge that identifies extramural research funding opportunities. To learn more about GrantForward, visit the website or contact Office of Research Development Director, Dr. Audrey Levine.

    View or download the GrantForward welcome guide for new users.

  • Dual Use Research of Concern (DURC)

    Dual Use Research of Concern (DURC) is defined as: life sciences research that, based on current understanding, can be reasonably anticipated to provide knowledge, information, products, or technologies that could be directly misapplied to pose a significant threat with broad potential consequences to public health and safety, agricultural crops and other plants, animals, the environment, materiel, or national security. Additional information can be found in the UCSC Dual Use Research of Concern Policy.

  • Faculty Salary Exchange Program

    Charging Faculty Salaries to Extramural Research Funds (policy letter)
    General Principles (UCOP Guidance Memo)

  • DMP Tool: Guidance and resources for creating your Data Management Plan

    U.S. funding agencies such as the National Science Foundation (NSF) and the National Institutes of Health (NIH) require detailed, cost-effective plans for managing research data, called Data Management Plans.  Several universities and organizations partnered to create a flexible online tool to help researchers create ready-to-use data management plans for specific funding agencies.  Click on the "Get Started" button on the right side of the Home page.

  • UCSC Principal Investigator Handbook (pdf)

    This handbook consolidates most of the information needed by UCSC Principal Investigators (PIs) in the process of securing extramural support. It includes details of proposal submission and discusses items, which can delay processing. PIs are encouraged to scan this handbook when contemplating the submission of a proposal so ample time is allowed for review. Many items can be handled in advance. This handbook is also meant to provide a guide for meeting the audit requirements of various funding agencies and for avoiding administrative problems, which can be frustrating.
  • The Fly America Act

    The Fly America Act is a federal regulation that requires the use of U.S. carriers for travel funded from federal grants and contracts.  Prior to making arrangements for air travel, please read conditions and exceptions to the Fly America Act.