Guidance on Foreign Relationships/Affiliations

Recent reports and guidance from the federal government have highlighted the importance of disclosing financial interests, affiliations, activities, and relationships with foreign entities. At UC Santa Cruz, international collaboration is very important. However, it is also important to be aware of disclosure requirements and compliance procedures UC Santa Cruz has in place to protect faculty members. To facilitate compliance, this page highlights the different disclosure requirements and resources to contact if you have any questions.

Researcher's Outside Financial Interests

Contact: Office of Research Compliance Administration - Email: orca@ucsc.edu

Foreign entities (governmental, nonprofit, forprofit) are not excluded from the following disclosure requirements:

    • PHS/NSF Investigators - KR COI Annual Disclosures
    • IRB Research Personnel - COI disclosures related to IRB protocols

Foreign governmental entities are excluded from the following disclosure requirement:

    • Principal Investigators/Co-Principal Investigators on research contracts/grants/gifts from non-governmental sponsors

Research Grant Applications Current or Pending Research Support

Researchers whose research is supported with federal funding should update and maintain their current and pending support documentation. Make sure to include all sources of support foreign or domestic.


National Institutes of Health (NIH)

Important Notice: Key Changes to NIH Other Support and Biosketch and Other Support formatting and documentation for all NIH submissions on or after January 25, 2022.

Other Support includes all resources made available to a researcher in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at the institution the researcher identifies for the current grant.

Biosketches are required in both competing applications and progress reports. Find instructions, blank format pages, and sample biosketches below. SciENcv, a tool supporting multiple research agencies, to help you develop your biosketch and automatically format it according to NIH requirements.

Examples of What to Disclose to NIH about Senior/Key Personnel on Applications and Awards 

Other NIH resources:



National Science Foundation (NSF)

NSF Pre-award and Post-award Disclosure Guidance Relating to Biographical Sketch and Current and Pending Support (June 2021)

Include all financial resources and commitments of time even if no salary support is received.

  • All current and pending support, including this project, for ongoing projects, and for any proposals currently under consideration from whatever source, irrespective of whether such support is provided through the proposing organization or is provided directly to the individual.
  • All projects and activities, current or proposed that require a time commitment from the individual must be reported, even if the support received is only in-kind (such as office/laboratory space, equipment, supplies, employees, students).
  • The total award amount for the entire award period covered (including indirect costs) must be provided, as well as the number of person-months (or partial person-months) per year to be devoted to the project by the senior personnel involved.
  • Concurrent submission of a proposal to other organizations will not prejudice its review by NSF, if disclosed.
  • If the project (or any part of the project) now being submitted has been funded previously by a source other than NSF, provide the required information describing the last period of funding. For example, Federal, State, local, foreign, public or private foundations, non-profits, industrial or other commercial organizations, consulting, or internal funds allocated toward specific projects.

Visiting Scholars and Sponsored Programs

Proposals:

A visiting scholar should submit other support documentation, if he/she will contribute in any way to the research set out in the scope of work. Submit in the format required by the sponsor and at the time the sponsor requires.

On-going projects:

You do not need to receive prior approval from NIH for a visiting scholar in your lab to work on a project. However, keep these requirements in mind: Report all participants on a project within your progress report. This section also requests whether the individual’s primary affiliation is with a foreign organization.

Consider Visiting Scholars working on the project as Key Personnel, thus triggering the need to submit his/her Biosketch and Other Support in the “ Personnel Updates” section of the RPPR, if you haven’t already.

Department of Defense (DOD)
Refer to the specific Notice of Funding Opportunity (NFO) for details on requirement for current support documentation from all key personnel at the proposal stage.
This info will be required for key personnel whether or not their efforts on the project are DOD funded.

Department of Energy (DOE)
Refer to specific DOE Funding Announcement instructions on Current and Pending Support.

Relationships/Activities with Restricted Entities

Contact: Lisa Coscarelli - Director, Research Integrity - Email: export@ucsc.edu

If you are planning an activity or developing a relationship with a foreign entity, please use this Consolidated Screening List tool. If there are any results from your search, please contact Export Control to determine if the result is a match and whether or not any additional steps are required.

Faculty Member's Outside Professional Activities (Conflict of Commitment)