Award Management

What We Do

  • Review award terms and conditions to ensure compliance with UC Policy.
  • Review and facilitate Award Modifications for items such as, adding additional funds, pre-award costs, no-cost time extensions, carryover of unobligated balances between budget periods, changes in Scope of Work, change of PI, award transfers or terminations.
  • Provide UC Santa Cruz Authorized Signature on documents related to research, training and other sponsored programs.
  • Draft and execute outgoing Subaward Agreements, Agreement Modifications, and assure compliance with Federal monitoring requirements.
  • Provide guidance and answers to questions relating to your proposal, budgeting, award terms and conditions, contract negotiation, and more.
  • Post-Award financial accounting services are provided by Divisional Business Office’s

Cayuse Awards

  • Cayuse is UC Santa Cruz’s electronic grants management system used to process and distribute awards to UCSC’s accounting system.
  • Cayuse tracks project status, award history and associated documents.
  • Allows PI’s and Research Administrators to easily access current and closed award information and documents under the Cayuse “My Awards” and “Awards in my Unit”
  • Contracts & Grants Manual

UC Requirement to submit all proposals and to receive all awards for grants and contracts through OSP

In a letter dated 3/15/2021 from Vice Chancellor Scott Brandt, the campus will decline any grant or contract for extramural funding where the proposal was submitted other than via OSP.

Exceptions: Per UCOP policy, “Exceptions to the requirement to submit proposals and awards through the University may be granted by Chancellors in unusual circumstances on a case by case basis … when it is in the best interest of the University.”  Exception requests must be submitted online by the PI or, in the case of student fellowships, the advisor, via the Exception to UCSC Proposal Authorization Policy Request form for approval by the Dean, VCR, and Chancellor.