Proposal Deadlines
As stated in a letter dated 3/22/2021 from Vice Chancellor Scott Brandt, effective April 15, 2021, any proposal submitted all or in part after an established deadline without an approved exception will no longer be accepted or processed.
In order to ensure a manageable workload for our staff, superior quality of service for our faculty and researchers, and a streamlined process, deadlines have been revised and a simple online approval process for exceptions has been instituted, which will only be allowed in limited circumstances. The new policy for late proposals is as follows:
Exceptions: Limited exceptions are possible if the PI accepts the consequences of the reduced processing time up to and including the possibility of non-submission or sponsor rejection without review.
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Technical narratives in final submittable form with zero other changes will be accepted up to 8 business hours prior to the sponsor deadline. Please use the Exception to UCSC Internal Deadline for Technical Narrative Submission form to request exception to 8-hour deadline for technical narrative.
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Other exceptions may be requested by PIs with the support of their Dean and will be granted by the VCR when 1a) the delays are due to circumstances outside of the PI’s control OR 1b) the VCR determines that the proposal is of strategic importance to the campus, AND 2) handling of the proposal is feasible given proposal workload. Please use the Exception to UCSC Internal Deadline for Proposal Submission form to request exception to other internal deadlines.
UCSC Deadlines for Proposal Submission |
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Action |
Standard Proposal |
Complex Proposal |
Very Large Proposal |
Construction Grants |
Initiate proposal w/OSP and provide:
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10 work days | 20 work days | 2 months | 5 months |
Proposal materials compliant (All documents in submittable form, except technical narrative) |
5 work days | 5 work days | Determined by OSP at initiation | Determined by OSP at initiation |
Technical narrative compliant (In submittable form w/zero changes to other materials) |
2 work days | 2 work days | ||
Complicating Elements: ⧫ Direct costs between $2M and $10M per year; ⧫ Cost sharing or IDC waiver requested; ⧫ Multi-institutional collaboration, including sub-awards where we are prime or sub-awardee; ⧫ Construction grants; ⧫ Required additional space; ⧫ A foreign sponsor; or ⧫ The proposal is for a contract or the sponsor’s funding opportunity announcement states that the resulting award may be a contract. | ||||
NOTES
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Construction Grant Notes
*Physical Planning & Construction (PPC), Physical Planning, Development & Operations (PPDO) & Capital Planning & Space Management (CPSM)
**This is the minimum recharge rate for PPDO |
**The Proposal Deadline Calculator is a helpful tool to determine exactly when the proposal components are due, as it takes holidays and weekends into account.